Omes, the Online Marks Entry System, is the system in use at oum for Tutors to enter marks online. All Oum tutors must use this web-based system to enter course icon

Omes, the Online Marks Entry System, is the system in use at oum for Tutors to enter marks online. All Oum tutors must use this web-based system to enter course


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OMES FOR TUTOR




INTRODUCTION


OMES, the Online Marks Entry System, is the system in use at OUM for Tutors to enter marks online. All OUM Tutors must use this web-based system to enter coursework (for test, online participation and assignments into the OUM Students Information System database.


Marks must be entered accurately and on time to ensure the exam process is not delayed. Timeliness in all processes is essential since OUM works on very tight timeframe.


LEARNING OUTCOMES


At the end of this unit, you will be able to:


  1. Use OMES effectively to enter all your marks online



OVERVIEW OF THE OMES PROCESS


It is important to remember that in the OMES process the tutor has complete ownership of all his marks. Only he / she can enter and correct the marks. Nobody else can.


^ BRIEF DESCRIPTION OF THE OMES PROCESS FLOW


The complete OMES process can be dividing into 2 sections:


  • Section 1 – performed by the tutor

  • Section 2 – performed by the administrator




Section 1 – TUTOR


Section 2 - ADMINISTRATOR

  1. Enter marks into OMES

  2. Check all entries for mistakes

  3. Correct all mistakes

  4. Make sure all marks are entered

  5. Submit original hand-written hardcopy of marks (not the printout from OMES) to the Administrator for verification

  1. Check all marks entered into OMES against the original hand-written hardcopy and inform tutor to correct any mistakes or enter any missing marks

  2. Click verify button when the Administrator is satisfied with all entries. The marks are now locked. No one, not even the tutor, can make any changes to the marks now



^ THE DETAILED PROCESS


The flowchart in Figure 1 shows all the processes in OMES





The details of these processes will be discussed in the following sections.


  • ^ SECTION 1 – ACCESSING OMES


1st Step : Click OMES at LMS home page


The link to OMES is located in the Tutor@OUM section after the tutor log in to LMS


Another link to OMES is http://onlineapps3.oum.edu.my/entermarks/omes.htm





Tutor will get to the screen below:





Each link is specialized on what program the tutor is teaching on that semester.


Therefore, it is very important to each tutor to know what program he / she is teaching.


Tutor can refer to the Table 1 as below:


No

Link

^ Specialized For


1

Phd

  • PhD Program

2

Master

  • Master Programm

3

Bachelor / Diploma

  • Open Market, BPG, SMP

4

Niche Programme

  • Jaya Jusco, FORAD, YOMEN, IKED

5

MONASH University

  • MONASH Programm

6

Bachelor Teachership

  • SMK

7

KDP 14 Weeks

  • KDP

8

Open Entry, IKM

  • Open Entry

9

OMES – Tutor Training

  • For Tutor Training only


Note: This link may be update from time to time


Click the right link here to get to the log in page below:





This page show what updated semester that had already been offered by OUM.


Please be aware that OMES only will be applicable for the current semester. Therefore, tutor must select the current semester that OUM are offering during that time.





This screen allows a person to log in as Tutor, an Examiner (who marks exam scripts or as others (Administrator, etc).


Tutor can only log in to OMES base on mode teaching status that has been appointed by faculty. Tutor must log in according to the mode that he / she had been assigned to.


Tutor can refer to the Table 2 as below:


No

Mode

Log in as


1

Blended

Tutor

2

Online

Personalised

3

KDP

Tutor

4

SMK

Tutor

5

SMP

Tutor

6

Project : HBEF4106 – 2

Tutor

7

Project : CBBR4203

Tutor

8

Project : HBEF2503 Tutor

Tutor

9

Project : HBEF2503 Project

Tutor



^ IMPORTANT INFORMATION


There are some circumstances that tutors need to contact Examination Unit for further procedure and actions:


No

Tutor Problems

Reasons

1

Need to submit marks into OMES from previous semester

  • Some tutors from faculty were allowed to enter the marks for specific subject without following the OMES time frame. (usually Project)

  • Late submission (usually assignment) from student and OMES have been closed


FAQ


Question 1: When OMES will be open and closed?

Answer: Usually OMES will be open for the current semester after students had taken their quizzes or 2 weeks after the class have been started.

Tutor Management & Development will inform all tutors when OMES will be open and closed through announcement and SMS. The information will be updated from time to time.


Question 2: OMES have been closed for the current semester and I still have some students’ marks which have been not submitted or updated yet. When OMES will be reopened again?

Answer: Tutor Management & Development will inform all tutors when OMES will be reopened again through announcement and SMS. For further information and update, please contact Tutor Management & Development.


Question 3: I’m personalized tutor yet I still can’t login as personalized tutor

Answers: There are some possibility why this problems is occur and some action that can be taken by tutor



No

Possibility the reasons

^ Action can be taken

1

Tutor status as personalized tutor have been not updated by faculty


Please contact OMES Helpdesk & Operations. They will check it for you and further actions will be taken by executive faculty





  • ^ SECTION 2 – THE OMES PROCESS IN ALL ITS DETAILS


The OMES applications provide 3 processes:


  1. Login

  2. Student Selection

  3. Enter Coursework Marks


The tutor will have to go through all these options in sequence at least once. The details of the options will be discussed next.


1st Process – Login


To log into OMES for the first time Tutor; he / she must use their new IC no for both the user ID and password.


For old tutors, he / she can use their new IC for User ID and previous password during the last log in.


The OMES is a ^ COMPLETELY DIFFERENT system from myLMS. The user ID and the password are also different.





Figure 1





Immediately upon successful first time login the tutor is forced to change the password so that it is different from the IC number. This happens only once and is to ensure the Tutor has complete ownership of the marks.


The tutor will not be allowed to proceed to the other screens until the password is changed.


Please follow these instructions:


  1. Type your old password (in this case your IC number)

  2. Type your new password - Please DO NOT USE your IC number as your password for security reason

  3. Retype your new password

  4. Type your mother’s name

  5. Select your favorites color

  6. Click the Change Password button to proceed


Note:

    • Please DO NOT FORGET your new password.

    • Do not expose your password to other people.

    • Your password is for your use only



^ STILL FORGOT YOUR PASSWORD?


  1. Click link forgot your password? (figure 1)





Your password will be reset to your IC number after entering your IC number, your mother name and favorite color.





FAQ


Question 1: I am a new tutor. I typed my IC number as my User ID and password for first time log in but a message came up ‘unauthorized login’?

Answer: Please contact OMES Helpdesk & Operations. They will check it for you whether you status have been updated as tutor by faculty or not.

If your status still not been updated by faculty yet, please give this basic information to OMES Helpdesk & Operations for further action:


  1. Your full name

  2. IC number

  3. What subject that you are assigned to

  4. Which PPT / PPW



Question 2: I am still can’t log in to OMES even though I have been following the Forgot Password Instruction. What can I do?

Answer: Please contact OMES Helpdesk & Operations. They will reset it for you. Please wait about 10 minutes before you log in again.


Question 3: I can’t remember my old password. Can I contact OMES Helpdesk & Operations to get back my old password?

Answers: OMES Helpdesk & Operations can only reset your old password. They can’t retrieve back your old password.


Question 4: I am tutor for KDP / SMP program. I can’t log in to OMES because I didn’t know my coordinator User ID and password? What should I do?

Answers: Please contact your coordinator. He / she should give User ID and password for OMES to you.

You can contact Mr Nik Fauzi Bin Nik Sin from Examination Unit, nikfauzi@oum.edu.my or call 07-2773 2414 for more information about Coordinator for KDP & SMP program.


2nd Process – Student Selection


Click Student Selection





Figure 2


Next screen: Student Selection – Tag Tutor With Course





Follow the following instructions below:


  1. Click the assigned Learner Center from the pull-down menu

  2. Click the appointed Subject Code from the pull-down menu

  3. Click the Save PPU & Course ID button to save the setup info


Note: Make sure you click Save PPU & Course ID button first.


If the tutor choose the wrong Learner Center, click Delete box to the left of the Learner Center and start over.


  1. Click Select Student to select student into the group


The tutor must first select his students from all the students in his / her Learning Center that are taking the same subject. Use the attendance list obtained during the first tutorial to do this.


In the OMES, the students at the Learner Center (PPU / PPW) are grouped according to the subjects they are taking. The tutor must select their students from this group before they can enter the marks. The selected students constitute the tutors tutorial group


If the tutor teaches the same subject more than 1 group at the same Learner Center (PPU / PPW), then the students in each group must be selected separately. The groups will be labeled as 1, 2 etc. These groups are referred to as sections in the system.


^ Next screen: Student Selection – Tag Student With Group


The number of students displayed in the list will depend on the number of students taking the course at the particular center.





  1. Select your students name by clicking √ at column Add


Note: Do not click Check All because automatically it will select all students even though it may not your students.


  1. Click button Add after you finish select your students name





To delete students click little box in the Cancel column and then click the Delete button.


The colored column is base on the status student.


Tutor can refer to the Table 2 as below:


No

Color

^ Student Status


1

Yellow



Taken by others tutors – you cannot select this student

2

Orange



Yours student – the color only appear after you click button add

3

White



Not taken by any tutor – you can add this student


Once the students for a particular tutorial group have been selected; their coursework marks can now be entered.



  1. Click MAIN MENU to get Figure 2 again after you finish selecting students name






Note: The normal back button on the browser cannot be used for the security reason.


FAQ


Question 1: The names and Student ID of some students in my class are not in the list. What are the reasons?

Answers: There are some possibility why this problems is occur and some action that can be taken by tutor



No

Possibility the reasons

^ Action can be taken

1

Student last digit metric number was not 001

  • Try 002 or 003 as last digit – these student are taking a new program





Enter student ID at the showed column below:






No

Possibility the reasons

^ Action can be taken

2

Student may be registered at the different Learner Center


Please contact OMES Helpdesk & Operations. They will check it for you and further actions will be taken by UKR

3

Student status at Course Registration is not completed and updated


Please contact OMES Helpdesk & Operations. They will check it for you and further actions will be taken by Finance Department and the student himself / herself.


4

Student status:

  • Blended

  • Personalized

  • Quit

  • Completed

  • Withdraw

  • Refer




Please contact OMES Helpdesk & Operations. They will check it for you and further actions will be taken by UKR or Examination Unit.



Question 2: My students’ names have been selected by other tutor. What can I do?

Answers: Please e-mail and provide this information to OMES Helpdesk & Operations


  1. Your full name

  2. IC number

  3. What subject that you are assigned to

  4. Which PPT / PPW

  5. List of Students – Their full name & IC number (if the number of students is more than 5, kindly attach all the names using Excel worksheet)



Question 3: I have been assign to teach more than 1 subject but I have found out some subject are not in my OMES.

Answers: There are some possibility why this problems is occur and some action that can be taken by tutor



No

Possibility the reasons

Action can be taken

1

Tutor has only ^ Save PPU & Course ID buttoned for 1 subject only.


Please repeat the same instruction for each subject

2

Faculty have not updated subject for tutor at Tutor Teaching Detail

Please contact OMES Helpdesk & Operations. They will check it for you and further actions will be taken by executive faculty




3rd Process: Enter Course Work Marks


Click Enter Coursework Marks





Next screen: Tutor MARKS ENTRY LISTING


To get the enter marks set up screen do the following:


  1. Select the Learning Centre

  2. Select the Subject

  3. Select the Tutorial Group


As soon as al these 3 inputs have been entered the marks entry screen will be displayed. Type in the marks into the boxes provided.





Basic marks guideline for tutor:


No

Types

^ Marks Distributed

Info

1

OLP

5%

Basically mark will be given based on the student participation in myLMS


2

Tugasan (Assignment)

45%

Tutor must click to ^ Enter Marks to submit student marks for assignment.

Note: The components of marks distribution for assignment are different for each faculty and subject.

Therefore, tutor must follow the marks guideline which has been given at Marks Scheme Assignment for that particular subject by faculty.



Example of assignment component:








Note: Please click Submit Marks button at the end of the every screen even though you just only submit marks for 1 student.


The purpose of this action is to ensure the mark is saving to the OUM database.


The message Marks Successfully Updated will be appearing after every marks submission have been updated into OUM database.





Even though the marks have been submitted to the OUM database the Tutor can still make corrections to the marks at any time. Each new submission will be overwriting the previous submission.


Tutors must make sure that all the marks have been entered correctly into OMES.


Note: Once the marks have been verified by the Administrator, tutors no longer can change the marks. The marks are now locked.


^ IMPORTANT INFORMATION


There are some problems that tutors need to contact Examination Unit for further procedure and actions:


No

Problems

Action

1

The % of assignment marks were different from the marking scheme given by faculty

Please contact OMES Helpdesk & Operations. They will check it for you and further actions will be taken by executive faculty and Examination Unit


2

There is more than 1 component in OMES for OLP and assignment

Please contact OMES Helpdesk & Operations. They will check it for you and further actions will be taken by Examination Unit


3

Tutor have been already submit the marks but the message appear 'marks distributed not generated'


Most possibility this problem occurs because of technical problems.

Please contact OMES Helpdesk & Operations. They will check it for you and further actions will be taken by Examination Unit


4

Student name have been already selected at Student Selection. But the name is not appear when tutor want to submit the marks

Most possibility this problem occurs because of technical problems.

Please contact OMES Helpdesk & Operations. They will check it for you and further actions will be taken by Examination Unit




FAQ


Question 1: I want to update my students’ marks but unfortunately the Administrator had already verified the marks. What should I do?

Answers: Tutor must inform their administrator about this matter. The administrator will inform to OMES Helpdesk & Operations and further actions will be taken.


Please provide this information for their references:


  1. Your full name

  2. IC number

  3. Which PPT / PPW

  4. What subject you want to update

  5. What are the types of component you want to update? OLP or assignment?


Note: The administrator must inform to OMES Helpdesk & Operations if their tutors want to updates students marks.

Question 2: I want to submit my student OLP marks. Unfortunately, his / her name was not in my list for myLMS – OLP monitoring. What is the problem?

Answers: Please contact OMES Helpdesk & Operations. They will check it for you.

Most probably the student has not enrolled your name & your forum even though he / she came to your class. Only you have the right to give or not to give OLP marks for these circumstances.






IMPORTANT CONTACT PERSON AND NUMBER


  • OMES Helpdesk & Operations


Person In Charge : Mrs Nina Nadzarina Bt Mohd Sahnordin

Current Phone Number : 03-2773 2296

E-mail : omes@oum.edu.my


  • Tutor Management & Development


Person In Charge : Mr Anizol Bin Adik

Current Phone Number : 03-2616 8871

E-mail : anizol@oum.edu.my








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