Minutes of regular meeting of the city commission, city of hallandale beach, florida, held on wednesday, july 06, 2011 at 10: 00 A. M., City commission chambers 4 icon

Minutes of regular meeting of the city commission, city of hallandale beach, florida, held on wednesday, july 06, 2011 at 10: 00 A. M., City commission chambers 4


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MINUTES OF REGULAR MEETING OF THE CITY COMMISSION, CITY OF HALLANDALE BEACH, FLORIDA, HELD ON WEDNESDAY, JULY 06, 2011 AT 10:00 A.M., CITY COMMISSION CHAMBERS 400 S. FEDERAL HIGHWAY HALLANDALE BEACH, FL 33009



  1. CALL TO ORDER


Mayor Cooper called the Meeting to Order at 10:04 A.M.


  1. ROLL CALL


Commissioners London and Ross, Vice Mayor Sanders and Mayor Cooper, City Manager Antonio, and City Attorney Jove - All Present.


Commissioner Lewy – arrived at 10:06 A.M.


  1. PLEDGE OF ALLEGIANCE




  1. PUBLIC PARTICIPATION (to be heard at 10:15 A.M.)


There were no Public Speakers.


  1. ^ PRESENTATIONS AND REPORTS




    1. Presentation by Broward League of Cities President and Cooper City Mayor Debby Eisinger


TO BE HEARD AT 10:10 A.M.


Broward League of Cities President and Cooper City Mayor, Debby Eisinger, gave a presentation on the upcoming activities and initiatives of the Broward League of Cities and answered questions posed by the City Commission.


    1. ^ Annual Presentation by the Marine Advisory Board (Presented by Sal Broccone, Vice-Chair) (See Backup)


Sal Broccone, Vice-Chair, Marine Advisory Board, gave a presentation and answered questions posed by the City Commission.


    1. Annual Presentation by the Historic Preservation Board (Presented by William "Bill" Julian, Chair) (See Backup)


William “Bill” Julian, Chair, Historic Preservation Board, gave a presentation and answered questions posed by the City Commission.


Consensus:


  • To direct staff to fund an amount of $600 from the Historic Preservation Trust Fund to complete the costs of purchasing historical books for students at Gulfstream Middle School. This amount is to match the donation of $500 from the Future Foundation for this purpose.




  • To direct staff to create an Administrative Policy for recording revenue and expenditures for the Historic Preservation Trust Fund. This is to ensure that all revenues received by the Historic Preservation Board are deposited in the Historic Preservation Trust Account; while facility rentals revenue will continue to be deposited under the General Fund, Parks & Recreation, to facilitate the facility’s maintenance.


George Posnansky, Board Member, Parks and Recreation Advisory Board, presented the City Commission with a hand embroidered replica of the National Flag for the United States of America.


    1. ^ Annual Presentation by the Planning and Zoning Board (Presented by Arnold Cooper, Chair) (See Backup)


Arnold Cooper, Chair, Planning and Zoning Board, gave a presentation and answered questions posed by the City Commission.


    1. Annual Presentation by the Human Services Advisory Board (Presented by Lisa Colmenares, Vice Chair) (See Backup)


Lisa Colmenares, Vice Chair, Human Services Advisory Board, gave a presentation and answered questions posed by the City Commission.


    1. Presentation Regarding Activities at the Villages at Gulfstream Park (Suzanne Friedman)


Suzanne Friedman, Development Representative, provided an update on the activities taking place at the Village at Gulfstream Park.


    1. ^ Recognition of Finalists in the Employee Division for the Inaugural 5K Police Athletic League (PAL) Run


Mayor Cooper presented the Award to Police Chief Dwayne Flournoy, Seargeant Ricky Buoni and Hallandale Beach City staff recognizing the Finalists in the Employee Division for the Inaugural 5K Police Athletic League (PAL) Run.


    1. ^ Recognition of Promotion of Division Chief Alex Baird to the Rank of Deputy Fire Chief


Mayor Cooper presented the Certificate of Promotion to Division Chief Alex Baird to the Rank of Deputy Fire Chief.


    1. Presentation of Florida Stormwater Association 2011 Outstanding Achievement Award - City of Hallandale Beach Stormwater Management Program


Mayor Cooper recognized Earl King, Acting Director of Utilities & Engineering, and to the Utilities & Engineering staff/Hallandale Beach Stormwater Management Team for receiving the Florida Stormwater Association 2011 Outstanding Achievement Award - City of Hallandale Beach Stormwater Management Program.


  1. ^ CONSENT AGENDA




    1. Approval of Draft Minutes - Regular City Commission Meeting of June 15, 2011


MOTION BY COMMISSIONER ROSS, SECONDED BY COMMISSIONER LEWY, TO APPROVE THE DRAFT MINUTES OF THE REGULAR CITY COMMISSION MEETING OF JUNE 15, 2011. The Motion carried on a 4/1 Voice vote (Commissioner London vote No).


  1. PUBLIC HEARINGS (to be heard at 10:30 A.M)


There were no Public Hearings.


  1. ^ CITY BUSINESS


Commissioner London requested clarification regarding how will unfinished business – if any- from the evening meeting be heard at the following Commission Meeting.


MOTION BY COMMISSIONER LONDON TO INCLUDE “UNFINISHED BUSINESS” AS AN AGENDA ITEM TITLED “OLD BUSINESS,” WITH PROPER BACKUP, AND TO BE HEARD AT THE BEGINNING OF THE MEETING.


Commissioner Lewy Seconded the Motion for discussion.


After further discussion by the City Commission, Mayor Cooper called the Question.


MOTION BY COMMISSIONER LONDON, SECONDED BY COMMISSIONER LEWY, TO INCLUDE “UNFINISHED BUSINESS” AS AN AGENDA ITEM TITLED “OLD BUSINESS,’ WITH PROPER BACKUP, AND TO BE HEARD AT THE BEGINNING OF THE MEETING. The Motion carried on a 4/1 Voice Vote (Commissioner Ross voted No)


NOTE: City Administrative Policy 2002-001, Agenda Preparation Administrative Policy to be revised to include this change.


    1. A Resolution of the City of Hallandale Beach, Florida, in Support of Reapplication for a Local Government Funding Request through the Florida Department of Environmental Protection under the Beach Management Program Florida Long Range Budget Plan for Renourishment of Hallandale Beach Beaches from County Line to North City Limits.(Staff: Acting Director, Utilities & Engineering)(See Backup) CAD #035/97


City Manager Antonio provided background information on the Item and turned the presentation over to staff. Earl King, Acting Director of Utilities and Engineering, and Rick Labinsky, City Engineer, gave a presentation and answered questions posed by the City Commission.


MOTION BY COMMISSIONER LEWY TO APPROVE A RESOLUTION IN SUPPORT OF THE REAPPLICATION FOR A LOCAL GOVERNMENT FUNDING REQUEST THROUGH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) UNDER THE FLORIDA BEACH MANAGEMENT PROGRAM LONG RANGE BUDGET PLAN (LRBP) FOR RENOURISHMENT OF HALLANDALE BEACH BEACHES FROM COUNTY LINE TO NORTH CITY LIMITS AND TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE NECESSARY DOCUMENTS AND ESTABLISH ACCOUNTS TO IMPLEMENT THIS PHASE OF THE PROJECT.

Vice Mayor Sanders Seconded the Motion for discussion.

After further discussion by the City Commission, Mayor Cooper called the Question.


MOTION BY COMMISSIONER LEWY, SECONDED BY VICE MAYOR SANDERS, TO APPROVE A RESOLUTION IN SUPPORT OF THE REAPPLICATION FOR A LOCAL GOVERNMENT FUNDING REQUEST THROUGH THE FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION (FDEP) UNDER THE FLORIDA BEACH MANAGEMENT PROGRAM LONG RANGE BUDGET PLAN (LRBP) FOR RENOURISHMENT OF HALLANDALE BEACH BEACHES FROM COUNTY LINE TO NORTH CITY LIMITS AND TO AUTHORIZE THE CITY MANAGER TO EXECUTE THE NECESSARY DOCUMENTS AND ESTABLISH ACCOUNTS TO IMPLEMENT THIS PHASE OF THE PROJECT. The Motion carried on a 5/0 Roll Call vote as follows:

AYES: Commissioners Lewy, London and Ross, Vice Mayor Sanders and Mayor Cooper


NAYS: None


Mayor Cooper recessed the meeting at 12:23 p.m. to move to the Planning and Scheduling Session at Room 257.


Mayor Cooper reconvened the Regular City Commission Meeting at the Commission Chambers at 1:55 P.M.


    1. ^ Fiscal Year 2010 Comprehensive Annual Financial and Compliance Reports - Strategic Plan of Action (Staff: Director of Finance) (See Backup) CAD#007/11


City Manager Antonio provided background information on the Item and turned the presentation over to staff. Patricia Ladolcetta, Director of Finance, Robert Fraidenburg, Assistant Director of Finance, and Gail Cabrera, Senior Accountant, gave a presentation and answered questions posed by the City Commission.


No further action was taken on this Item. Staff is to proceed as recommended in its Strategic Plan of Action.


    1. ^ Discussion of the Procedure and Methodology for Hiring a City Attorney. (Mayor Joy F. Cooper)(See Backup)


Mayor Cooper introduced the Item and expressed gratitude to City Attorney Jove for his years of service. The City Commission discussed the possibility of utilizing Continuing Services/Outside Counsel until a permanent City Attorney is hired.


MOTION BY COMMISSIONER LONDON TO PLACE AN ADVERTISEMENT IN THE FLORIDA BAR JOURNAL AS SOON AS POSSIBLE TO INCLUDE, SALARY RANGE, LIST OF BENEFITS, POSITION REQUIREMENTS SUCH AS MINIMUM OF FIVE (5) YEARS EXPERIENCE, ADMITTED TO PRACTICE WITH THE SOUTHERN DISTRICT FEDERAL COURT, A MEMBER OF THE FLORIDA BAR, AND OTHER APPROPRIATE REQUIREMENTS, THE ADVERTISEMENT IS TO INCLUDE CONTACT INFORMATION, AN EXPLANATION OF THE SELECTION PROCESS, AND A DEADLINE FOR APPLICATIONS OF SEPTEMBER 01, 2011.


Vice Mayor Sanders seconded the Motion for discussion.


Mayor Cooper suggested a friendly amendment to include the requirement for

Litigation Experience to bring the draft job posting/advertisement back for consideration during the City Commission Meeting of July 14, 2011 and to direct staff to place the advertisement on the Florida League of Cities website and any other applicable sites.


Both Commissioner London and Vice Mayor Sanders accepted the friendly amendment.


After further discussion by the City Commission, Mayor Cooper called the Question.


MOTION BY COMMISSIONER LONDON, SECONDED BY VICE MAYOR SANDERS, TO PLACE AN ADVERTISEMENT IN THE FLORIDA BAR JOURNAL AS SOON AS POSSIBLE TO INCLUDE, SALARY RANGE, LIST OF BENEFITS, POSITION REQUIREMENTS SUCH AS A MINIMUM OF FIVE (5) YEARS EXPERIENCE, LITIGATION EXPERIENCE, ADMITTANCE TO PRACTICE WITH THE SOUTHERN DISTRICT FEDERAL COURT, A MEMBER OF THE FLORIDA BAR, AND OTHER APPROPRIATE REQUIREMENTS; THE ADVERTISEMENT IS TO INCLUDE CONTACT INFORMATION, AN EXPLANATION OF THE SELECTION PROCESS, AND A DEADLINE FOR APPLICATION OF SEPTEMBER 01, 2011; AND TO DIRECT STAFF TO BRING THE DRAFT JOB POSTING/ADVERTISEMENT TO THE CITY COMMISSION FOR REVIEW AND APPROVAL ON JULY 14, 2011; AND FURTHERMORE, TO DIRECT STAFF TO PLACE THE AD ON THE FLORIDA LEAGUE OF CITIES WEBSITE AND OTHER APPROPRIATE SITES. The Motion carried on a 5/0 Voice vote.


MOTION BY COMMISSIONER LONDON, SECONDED BY VICE MAYOR SANDERS, FOR EACH CITY COMMISSIONER TO PROVIDE THE NAME OF A REPRESENTATIVE TO SERVE ON THE CITY ATTORNEY SELECTION COMMITTEE TO THE CITY MANAGER, WHO WILL ACT AS THE FACILITATOR ON THIS PROCESS; THE COMMITTEE WILL BE GIVEN SEVEN (7) DAYS TO REVIEW APPLICATIONS AND COME UP WITH A SHORT LIST OF FIVE (5) CANDIDATES; DURING THE SELECTION PROCESS EACH CITY COMMISSIONER MAY ADD ONE (1) ADDITIONAL APPLICANT FROM THE ORIGINAL POOL OF APPLICANTS FOR CONSIDERATION FOR A TOTAL OF TEN (10) CANDIDATES. The Motion carried on a 5/0 Voice vote.


Mayor Cooper recessed the meeting at 5:25 P.M.


Mayor Cooper reconvened the meeting at 5:33 P.M.


MOTION BY COMMISSIONER LEWY TO DIRECT THE CITY ATTORNEY TO CONSULT WITH THE WEISS SEROTA LAW FIRM AND ANY OTHER TWO (2) LAW FIRMS TO NEGOTIATE A CONTRACT TO PROVIDE THE SERVICES OF AN INTERIM CITY ATTORNEY FOR AN AMOUNT NOT-TO-EXCEED $24,750.


Vice Mayor Sanders seconded the Motion for discussion.


After discussion by the City Commission, Mayor Cooper called the Question.


MOTION BY COMMISSIONER LEWY, SECONDED BY VICE MAYOR SANDERS, TO DIRECT THE CITY ATTORNEY TO CONSULT THE WEISS SEROTA LAW FIRM AND ANY OTHER TWO (2) FIRMS TO NEGOTIATE A CONTRACT TO PROVIDE THE SERVICES OF AN INTERIM CITY ATTORNEY FOR AN AMOUNT NOT-TO-EXCEED $24,750. The Motion carried on a 5/0 Voice vote.


Consensus:


  • To direct the City Attorney to provide the City Commission with a copy of the City Attorney’s office Strategic Plan and to direct the City Attorney to contact three (3) firms to gather information relating to the cost feasibility analysis/comparison of costs for hiring an outside firm to provide the services of a City Attorney vs. keeping the operations of the City Attorney’s office in-house as well as to provide comprehensive services of the City Attorney’s office/administration.




  1. ^ COMMISSIONER REPORTS


The City Commission discussed meetings and events that they have attended as representatives of the City.


  1. OTHER


Consensus:


  • To provide the City Commission with the e-correspondence from the City’s Insurance Consultant (The Galliger Firm) regarding the GAP Insurance proposal presented by Allstate as well as the response letter sent to the City by Alesia Gutierrez.


^ MOTION BY COMMISSIONER ROSS, SECONDED BY COMMISSIONER LEWY, TO APPOINT ANNA CALDER TO THE EDUCATION ADVISORY BOARD. The Motion carried on a 5/0 Voice vote.


MOTION BY COMMISSIONER LEWY, COMMISSIONER ROSS, TO APPOINT ANDREW ZELMANOWITZ TO THE PARKS AND RECREATION ADVISORY BOARD. The Motion carried on a 5/0 Voice vote.


The City Commission discussed Other City Business.


  1. ^ PLANNING AND SCHEDULING MEETING (to be heard in Room 257)


Mayor Cooper reconvened the meeting in City Hall, Room 257 at 12:46 P.M.


Consensus:


  • To direct staff to expend an amount of $250 for the placement of a half (½) page advertisement in the 2011 Broward County Annual Firefighters Ball Brochure, should there still be time to place the ad.




  • To direct staff to send a Notify-Me Announcement for the Meet and Greet event with the new Hallandale High School Principal.



The City Commission discussed upcoming events, activities and meetings.


Mayor Cooper recessed the meeting in City Hall, Room 257 at 1:05 P.M.


There being no further business before the City Commission, Mayor Cooper adjourned the meeting at 7:46 P.M.


RESPECTFULLY SUBMITTED,


_______________________

Mayor

ATTEST:


________________________

City Clerk


RECORDING SECRETARY: Sheena James, Deputy City Clerk


APPROVED BY COMMISSION: May 18, 2011


July 06, 2011





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